Description

Assignment: The Senior Logistics Officer is responsible for logistical management, maintenance and state of equipment, and the management of goods and assets of ACTED Syria in the field.

KEY RESPONSIBILITIES:

1.     Logistical Management

A.     Logistical management of Mission premises:

-       Oversee the furnishings of premises (offices and guesthouses);

-       Supervise maintenance and repairs of premises;

B.     Provision and replenishing of office supplies:

-       Identify needs in stationery and office supplies;

-       Establish a follow-up procedure for the stationery store;

-       Undertake purchases and storage of supplies;

C.    Financial Management:

-       Manage the expenses for the logistical department ;

-       Provide documentary justification of expenses to the Country Finance Department;

2.     Procurement, Stock Management and Suppliers

A.     Database of Local Suppliers:

-       Undertake a market study;

-       Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;

B.     Follow up of Procurement Procedures, conforming to procurement guidelines

-       Reviewing/Revising all Order forms before submitting to Country office for approval

-       Undertake quotations or launch Calls for Tender;

-       Purchase goods, draft contracts;

-       Receive merchandise and oversee the customs procedures for imported goods;

-       Check the condition and nature of goods received as required by the contracts;

-       Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;

C.    Management of Stocks and Supplies:

-       Identify warehouses for storages, ensure premises are furnished and made secure for use;

-       Establish tools for stock management;

-       Undertake periodic inventories;

-       Manage stock movements and distributions of goods in the framework of project implementation;

3.     Management of the Vehicle Pool and Transportation

A.     Management of the Vehicle Pool:

-       Organise the allocation and daily availability of vehicles;

-       Establish tools for vehicles follow-up: log books, technical check-ups etc.;

-       Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;

-       Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;

B.     Transportation management:

-       Identify companies for the transportation of stock;

-       Elaborate and follow a timetable of stock delivery for projects;

-       Complete and file waybills ;

-       Organise and oversee loading and unloading of goods;

-       Ensure administrative and custom requirements are adhered to;

4.     Management of Technical Equipments

A.     Management of the IT Network:

-       Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);

-       Identify suppliers of Internet access and negotiate service contracts;

-       Ensure back-ups of information and files are kept on the server;

-       Ensure the maintenance and undertake a regular inventory of IT equipment;

B.     Management of Communication equipment:

-       Organise the installation of communication equipment: telephones, HF and VHF radios;

-       Train staff in the use of such equipments;

-       Ensure the maintenance and undertake a monthly inventory of communication equipment;

-       Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;

C.    Management of Power supplies equipment:

-       Organise the installation of equipment: generators, solar panels etc;

-       Train staff in the operation of such equipments;

-       Ensure regular maintenance and undertake a monthly inventory of equipment;

5.     Deapartment Follow-up

A.     Team Leadership:

-       Update the organigramme and ToRs of the logistics department according to the mission development;

-       Oversee the team and undertake appraisals of directly supervised colleagues;

-       Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;

B.     Internal Procedures and Information Flos;

-       Develop relevant management procedures within the team;

-       Improve information floes within the department and with other departments and projects. 

     QUALIFICATIONS

     • At least more than one year of working experience in private sector or NGOs

    • Extensive experience in logistics management and procedures;

   • Demonstrated communication and organizational skills;

     • Ability to train, mobilize, and manage staff

   • Flexibility and ability to multi-task under pressure;

    • Ability to work well in unstable and frequently changing security environments;

   • Proven ability to work creatively and independently;

     • Advanced proficiency in written and spoken English

    • Knowledge of arabic is desirable, but not necessary.

Short Info

  • Job Type: Full Time
  • Category: Transport and logistics
  • Required Gender: Any
  • Post Date: 2017-11-08 07:32:14
  • Deadline: 4 Days Left
  • Posted By: Sibel TATLIPINAR